BY-LAWS OF Four Lakes Bocce Association, INC.
A NOT-FOR-PROFIT CORPORATION
as Amended 04/14/2010
ARTICLE I ORGANIZATION
1. The name of the organization shall be Four Lakes Bocce Association, Inc.
2. The organization’s mailing address shall be PO Box 259, McFarland, WI 53558.
ARTICLE II PURPOSES
This corporation is organized under Chapter 181 of the Wisconsin Statues, as a non-stock, not-for-profit, public benefit corporation and is not organized for the private gain of any person, exclusively for promoting the play and growth of the sport of Bocce and for providing a legal entity for purposes of entering into contracts with various governmental units for the building and maintaining of Bocce courts within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as now enacted or hereafter amended, including, for such purposes, the making of distributions to organizations that also qualify as Section 501(c)(3) exempt organizations. To this end, the corporation shall build, maintain and schedule use of Bocce courts; regulate Bocce Leagues; educate those wishing to learn the sport of Bocce; sanction and hold Bocce Tournaments; and promote the sport of Bocce play as a healthful pursuit for all persons without regards to age, gender, race or disability. All funds raised, whether income or principal, and whether acquired by gift or contribution or otherwise, shall be devoted to said purposes. All other purposes not mentioned herein shall be addressed in the Bylaws of this corporation in the manner proscribed by the Bylaws within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as now enacted or hereafter amended.
ARTICLE III MEMBERSHIP
Membership in this organization shall be open to all who wish to play or promote the sport of Bocce. All members who join the Four Lakes Bocce Association on or prior to the first Annual Meeting shall be considered Charter Members.
ARTICLE IV MEETINGS
The annual membership meeting of this organization shall be held on the Third Tuesday of March each and every year except if such day is a legal holiday, then and in that event, the Board of Directors shall fix the day but it shall not be more than two weeks from the date fixed by these By-Laws.
The Secretary shall cause to be emailed or mailed to every member in good standing at his email or postal address as it appears in the membership roll book in this organization a notice telling the time and place of such annual meeting. Said notification shall be made not less than two weeks prior to the date of the annual meeting.
Regular meetings of this organization shall be held at a place and time determined by the Board of Directors.
Special meetings of this organization may be called by the president when he/she deems it for the best interest of the organization. Notices of such meeting shall be mailed or emailed to all members at their addresses as they appear in the membership roll book at least two (2) weeks before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom it was called. At the request of two thirds of the members of the Board of Directors or a majority (51%) percent of the members of the organization, the president shall cause a special meeting to be called but such request must be made in writing at least three (3) weeks before the requested scheduled date.
No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.
ARTICLE V VOTING
At all meetings, except for the election of officers and directors, all votes shall be by voice. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors.
At all votes by ballot the chairperson of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as “Inspectors of Election” and who shall, at the conclusion of such balloting, certify in writing to the chairperson the results and the certified copy shall be physically affixed in the minute book to the minutes of that meeting.
No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
ARTICLE VI ORDER OF BUSINESS FOR MEETINGS
1. Roll Call.
2. Reading of the Minutes of the preceding meeting.
3. Reports of Committees.
4. Reports of Officers.
5. Old and Unfinished Business.
6. New Business.
ARTICLE VII BOARD OF DIRECTORS
The business of this organization shall be managed by a Board of Directors consisting of nine(9) members, four of whom arethe officers of this organization. At least one of the directors elected shall be a resident of the State of Wisconsin.
The directors to be chosen for the ensuing year shall be chosen at the annual meeting of this organization and they shall serve for a term of three (3) years, except that for the first year 3 members shall be for one (1)year, 3 members shall be for two (2)years and 3 members for three (3) years. Thereafter, each election of the board members shall be for three (3) years.
The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be regularly convened by its chairperson after due notice to all the directors of such meeting.
A majority (51%)percent of the members of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held regularly on the third Tuesday of each month except for the months of November, December, January and February unless a special meeting shall be called.
Each director shall have one vote and such voting may not be done by proxy.
The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the members term.
Members of the Board of Directors shall at the first meeting after annual elections appoint by majority vote the positions of President, Vice President, Secretary and Treasurer for the next year or until the next annual meeting when new board members are elected.
The President of the organization by virtue of his/her office shall be Chairperson of the Board of Directors.
A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary for the best interests of the organization.
ARTICLE VIII OFFICERS
The initial officers of the organization shall be as follows:
President: William Swanson
Vice President: Kevin Thies
Secretary: Chuck Basford
Treasurer: Chuck Basford
The President shall preside at all membership meetings.
1) He/she shall by virtue of his/her office be Chairperson of the Board of Directors.
2) He/she shall present at each annual meeting of the organization an annual report of the work of the organization.
3) He/she shall appoint all committees, temporary or permanent.
4) He/she shall see all books, reports and certificates required by law are properly kept or filed.
5) He/she shall be one of the officers who may sign the checks or drafts of the organization.
6) He/she shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.
The Vice President shall, in the event of the absence or inability of the President to exercise his/her office, become acting president of the organization with all the rights, privileges and powers as if he/she had been the duly elected president.
The Secretary shall keep the minutes and records of the organization in appropriate books. It shall be his/her duty to file any certificate required by any statute, federal or state.
1) He/she shall give and serve all notices to members of this organization.
2) He/she shall be the official custodian of the records and seal of this organization.
3) He/she may be one of the officers required to sign the checks and drafts of the organization.
4) He/she shall present to the membership at any meetings any communication addressed to him as Secretary of the organization.
5) He/she shall submit to the Board of Directors any communications which shall be addressed to him as Secretary of the organization.
6) He/she shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.
The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization. He/she shall cause to be deposited in a regular checking account at a business bank or trust company a sum not exceeding $2,000.00 and the balance of the funds of the organization shall be deposited in a savings account except that the Board of Directors may cause such funds to be invested in such investments as shall be legal for a non-profit corporation in this state.
1) He/she must be one of the officers who shall sign checks or drafts of the organization. No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it.
2) He/she shall render at stated periods as the Board of Directors shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of such meeting.
3) He/she shall exercise all duties incident to the office of Treasurer.
All checks signed shall require two signatures. One signature must be the Treasurer and the other must be the President except that in the event the President is not available the Secretary may sign in his/her absence.
Officers shall by virtue of their office be members of the Board of Directors. No officer shall for reason of his/her office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director for receiving any compensation from the organization for duties other than as a director or officer.
ARTICLE IX SALARIES
The Board of Directors shall hire and fix the compensation of any and all employees which they in their discretion may determine to be necessary for the conduct of the business of the organization.
ARTICLE X COMMITTEES
All committees of this organization shall be appointed by the President subject to the approval of the Board of Directors and their term of office shall be for a period of one year or less if sooner terminated by the action of the Board of Directors.
The permanent committees shall be: Membership, Fundraising, Audit, By-Laws, LeagueGames, Tournaments, Public Relations, Facility Management, and Government Liaison
ARTICLE XI DUES/FEES
The dues of this organization shall be fixed according to membership classification. The membership classes are Regular, Senior (62 and older), Family (to include children under 18 living at home), Student and Special. Membership class dues rates will be fixed each year by vote of the Board of Directors at the Annual meeting and will be due and payable on April 30th of each year.
ARTICLE XII AMENDMENTS
These By-Laws may be altered, amended, repealed or added to by proposal of a majority of the By-Laws Committee, approval of a majority of the Board of Directors and an affirmative vote of a majority of the members voting at the Annual meeting.
Adopted Date: August 9th, 2009 Amended: April 14, 2010
President: ___Kevin Thies (signed)____ ____ Date: 4/14/10
Vice President: ___William Swanson (signed)____ _ Date: 4/14/10
Secretary: ___Jason Rittel (signed)__ _______ Date: 4/14/10